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Building the Presentation
Prepare to Present
We'd like to throw in some of
our personal opinions
about creating good presentations and large documents.
lighter backgrounds and dark text for longer presentations.
White text against a dark background can cause eyesore before
long, so use these in short presentations.
all CAPS is never desirable in presentations, documents, or any
other visual media, except for posters, shorter titles, and to
draw attention to words.
on one method to emphasize the text. Having text that is within
"quotes", and/or italicized, and/or bolded, and
or ALL IN CAPS can be difficult to read. The emphasis gets lost
when too many methods are used. If your text has the same
meaning with or without emphasis, don't add any emphasis at all.
For large amounts of
text, use fonts that are easy to read, like Times New Roman,
Garamond, or Palatino, which you'll commonly see in paperback
books, or Arial. Beware that a lower-case L and an upper-case I
in Arial font look the same. Serif fonts are sometimes
considered best. They contain the *tittles* and *jots*.
Sans-Serif means without serifs, such as Arial and MS Sans
Roman 13 pt
Arial 12 pt
and Cautions, when used in a professional environment such as a
production manual, or training manual or presentation, and
especially when referring to the physical safety of personnel
and/or equipment, should always be marked in the same manner and
include a graphic for each warning or caution. Clipart for these
types of items are available from Clips Online. The best colors
for these types of graphics are red and/or orange for warning,
yellow and/or orange for caution.
write sentences in your presentation unless you do not have a
Presenter. Use short phrases. The presenter or instructor can
expand on the comments or thoughts without seeming repetitive.
There are important things you should know when
creating a slide presentation. It is more helpful to know them ahead
of time, but finding out later can also be helpful.
The most important component of your PowerPoint
presentation could be the master slide. To see the master slide, hit
View-Master-Slide Master. Everything you do to the slide master
changes all of your slides if they are built upon the master and
have not been manually changed.
Suppose you decide you want a different font for
your titles. Click on the box that says "Click to edit Master
title style". Change the font, the color, the shadow or any
other format you want all of your slides to have. For Dreamboat's
taste, the titles are far too large. She likes to reduce the font
size and change the size of the title's text box itself.
Now, if you have a logo (and you should!), place
it here in one of the corners or where desired. Unless you are
selling to potential customers, minimize the size of the logo. It is
rarely necessary to use the date, footer, or slide number boxes.
These can be deleted. Focus on the presentation, and not the
You can apply a template/theme to your
presentation. But ask yourself first: What is my focus? If you want
people to focus on your information, then keep the background
graphics to a minimum, and use a minimal number of colors. Once you
apply a theme to your master, you can often click on the background
graphic objects here in the master slide and ungroup it to remove
some of the objects, while still having a nice design background.
Regardless, you won't want ANY presentation to be over, for
instance, 10 to 20MB. Anything more can get difficult to run,
depending on the PC. Many people want to run them on laptops, then
find it difficult to transfer the files to it. If your ONLY recourse
is a floppy disk, you MUST keep your slides to a minimum of LESS
THAN 1.4MB, which could really cause problems.
Consider the potential need for the following items before you
find yourself at a client site and in a bind:
The need to perhaps split your presentation into several
manage the file sizes. You can hyperlink from the last slide of
Pres1 to the first slide in Pres2
Availability of a CD-Burner to burn
your presentation(s) to a CD for portability
Winzip installed on the PC that
the presentation is being
created on, and also on the PC from which it will be viewed
Knowing how to use the Pack and Go feature (see the help file)
in case your presentation PC does not have PowerPoint installed or
does not have the appropriate version
Knowing how to download and install the PowerPoint viewer in
the event you need it
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